Careers

Office Manager

    • Job Tracking ID: 512197-713894
    • Job Location: Sacramento, CA
    • Job Level: Management
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: December 03, 2019
    • Years of Experience: 7 - 10 Years
    • Starting Date: ASAP
    • Pre-Employment Drug Testing Policy: INALLIANCE maintains an environment free from alcohol and the illegal use of controlled substances (drugs). Applicants will be drug screened if they are applying for a safety sensitive position.
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Job Description:

SUMMARY:

This position provides administrative support for the Executive Director and the management team. Responsibilities include assistance with activities of the Board of Directors, oversight and coordination of agency policies, accreditation, documents and reports, coordination of technology application, coordination of InAlliance’s health and safety program, and facility management. The Executive Assistant position carries out responsibilities in the following functional areas:

Staff Support

  • Supervises administrative staff not affiliated with other departments.

Health and Safety Program:

  • Coordinates risk audit, performs accessibility audit, summarizes in report format annually.
  • Coordinates and maintains agency disaster plan(s), evaluates effectiveness, maintains phone tree and communication systems.
  • Coordinates InAlliance’s Health and Safety program, assures compliance with reporting requirements (first aid, OSHA, S.I.R.s). Develops and distributes quarterly summaries, annual summary, extrapolate recommendations, evaluate implementation.

Facility Management

  • Coordinates facility management including supply and equipment purchasing, landscape maintenance, servers, building repairs, alarm and janitorial services.

Board of Directors

  • Assist Board of Directors through agenda and minutes publication, reproduction and distribution of orientation materials, notifications, meeting scheduling, distribution of documents or informational materials and other pre meeting initiatives requiring contact with Board members. Coordinate follow up matters including meeting files, communication and finalization of projects.

Reports and Documents

  • Coordinates agency preparation for CARF Accreditation through review, evaluation and updating agency and departments’ policies and procedures, forms and practices.
  • Organizes and maintains all corporate documents.
  • Maintains and distributes up-to-date policies and procedure manuals for agency and departments.

Technology

  • Oversee technology assessment and technology management at InAlliance including server, computers at office locations, software needs and licenses.
  • Coordinates IT Audit annually.

Experience and Skills:

Bachelors degree in related field. Eight to ten years work experience in related position(s) providing administrative support, preferably in services for individuals with disabilities, with indications of increasing levels of responsibility. Excellent verbal and written communication skills. Previous experience supporting the Board of Directors preferred. Able to draft clear and concise text and graphics for production of documents, reports and policies. Knowledge of data collection processes. Able to brief and provide advice and guidance to staff at all levels. Knowledge of applicable computer software and operating systems. Able to present InAlliance in a professional manner. Able to positively contribute to a team. Excellent time management and organizational skills. Employee must pass a criminal record clearance. Employee must have a valid driver’s license and a clean driving record (within InAlliance’s guidelines) from the Department of Motor Vehicles.