Administrative Assistant (HR)

    • Job Tracking ID: 512197-658155
    • Job Location: Sacramento, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: November 16, 2018
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

The administrative assistant assists with the administration of the day-to-day operations of the human resources departments. The administrative assistant provides administrative support to the Chief Human Resources Officer (CHRO) and HR Generalists. The administrative assistant carries out responsibilities in some or all of the following functional areas:

  1. Provides clerical and operational support to other human resource staff.
    • Set-up and maintenance of personnel files and other related documentation.
    • Record data for each employee, including such information as addresses, supervisory reports on performance, and dates of and reasons for terminations.
    • Responds to reference checks and verifications of employment status.
    • Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
    • Prepares correspondence as requested.
      • Interacts with and supplies HR related information to job applicants and employees.
      • Conducts phone screens with applicants as requested.
      • Schedules interviews as requested.
      • Perform reference checks of applicants as needed.

2. Clerical assistance with special HR events, programs and research

    • Assists with staff engagement activities.
    • Assists with recruitment materials preparation, set-up, etc.
    • Assists with employee referral program.
    • Prepares the hire/termination reports per department on a quarterly basis.

Other duties as assigned - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Experience and Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


Must have a minimum of two years’ experience working in an administrative capacity, preferably in services for individuals with Disabilities, with indications of increasing levels of responsibility. Excellent organizational and written communication skills. Ability to maintain a harmonious working relationship with internal and external customers. Ability to make independent judgments, organize workload efficiently and maintain several assignments simultaneously. Employee must pass a criminal record clearance. Employee must have a valid driver’s license and a clean driving record (within InAlliance’s guidelines) from the Department of Motor Vehicles.